Increasing Interpreter Services Usage on the Labor Floor

Increasing Interpreter Services Usage on the Labor Floor

Project status

Exploration and planning

Collaborators

Jenny Wang, MD 

Tyneshia Harris Howzell, MSHS

Opportunity

Patients whose primary language is not English are at a higher risk of adverse health care outcomes in the United States. Language discordance can also contribute to misdiagnosis, medication errors, low quality of care, and decreased patient satisfaction. Professional interpreters help produce better clinical outcomes than ad hoc interpreters such as family members. Yet, among surveyed labor and delivery staff providing direct patient care, 95 percent reported using family as interpreters. At Penn Medicine, chart review suggested that interpreter services may be underused and/or not consistently documented. One underlying factor is a lack of understanding around the process for requesting interpreters.

Intervention

In collaboration with a team based in the Department of Family Medicine, we are looking into ways to promote the use of interpreter services at the Hospital of the University of Pennsylvania. Our goal is to bring the information clinicians need to the forefront for easy and efficient use, resulting in a safer and more comfortable interaction for clinicians and patients. We are exploring adding a non-interruptive banner in the electronic health record that would inform clinicians that a patient's primary language isn’t English, lay out the different ways of accessing interpreters, and explain how to document interpreter use. We are also looking at incorporating automatic documentation into the History and Physical note on the patient chart.

Impact

A pilot intervention is in the planning stages. Results will be added here when available.

Innovation Methods

Journey map

A journey map is a visualization of a user's process to accomplish a task. Journey mapping involves plotting user actions onto a timeline. Details on users' thoughts, emotions, and feedback are then added to the...

Journey map

We interviewed and observed clinicians in different roles as well as patients on the labor floor, allowing us to create journey maps depicting how interpreter services fit into current workflows for triage, admitted, and urgent patient scenarios. We were able to drill down on specific pain points and opportunities within the patient journey. This...

Journey map

A journey map is a visualization of a user's process to accomplish a task. Journey mapping involves plotting user actions onto a timeline.

Details on users' thoughts, emotions, and feedback are then added to the timeline to provide a holistic view of the experience or journey. Journey mapping will help you uncover what's working well in the current state and identify key pain points that need addressing.

You can build a journey map based on several users' observations, creating an archetype user journey, or you can use a template in real time as you conduct individual observations of users.

Download template

Journey map

We interviewed and observed clinicians in different roles as well as patients on the labor floor, allowing us to create journey maps depicting how interpreter services fit into current workflows for triage, admitted, and urgent patient scenarios. We were able to drill down on specific pain points and opportunities within the patient journey. This mapping informed our later solution idea and refinement. 

Fake front end

Piloting a fake front end involves putting a simulated version of a product – one that doesn't yet actually perform the intended function – into the hands of intended users so that you can observe if and how it will be...

Fake front end

We created low-fidelity mockups of two potential solutions to simulate functionality on the labor floor. These mockups were approximations of the interventions rather than more costly fully built prototypes. Using these mockups, we collected observational data and conducted semi-structured interviews with clinicians. This early validation testing...

Fake front end

Piloting a fake front end involves putting a simulated version of a product – one that doesn't yet actually perform the intended function – into the hands of intended users so that you can observe if and how it will be used in context.
 
A fake front end will help you answer the question, "What will people do with this?"
 
The first successful mobile device was created by an innovator who carried a block of wood around in his pocket to see when and why he pulled it out to pretend using it, revealing both what to build and how to build it.

Fake front end

We created low-fidelity mockups of two potential solutions to simulate functionality on the labor floor. These mockups were approximations of the interventions rather than more costly fully built prototypes. Using these mockups, we collected observational data and conducted semi-structured interviews with clinicians. This early validation testing allowed us to get feedback on some assumptions we were making without investing too much time and energy into prototyping and ultimately inform solution refinement.